Integrated Claims Management System

Terms and Conditions
Access to or Usage of This Website:
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The contents of this website are subject to change without notice. If services change or the Georgia State Board of Workers' Compensation ("SBWC") opts to use personal information for purposes other than herein described, notice will be provided.

Unauthorized Usage:
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Unauthorized attempts to access information is strictly prohibited and may be punishable under state and/or federal laws. 

Information Collected:
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If you visit a website maintained by SBWC to access information, we may collect some or all the following information: 

- The name of your domain; for example, "xyzcompany.com" if you use a private Internet access account; 
- An IP address; a number automatically assigned to your computer when you are using the Internet; 
- The type of template browser and operating system used to access our site; 
- The Internet address of the website from which you linked directly to our site; 
- The pages you visit within SBWC website(s); and 
- The links made to other websites through this site.
 
This information is collected for statistical analysis using third party or proprietary software programs to create summary statistics. The statistics are used for the purpose of determining what information is of most and least interest to all visitors and identifying system performance or problem areas. This information is not collected for commercial marketing purposes.

If, during your visit to a website maintained by the SBWC, you voluntarily provide personally identifiable information, we will collect such information. Examples of personally identifiable information may include:

- An e-mail address if you are communicating to us through e-mail; 
- Information you voluntarily submit to SBWC for the purposes of registering or submitting forms online such as social security number, address, telephone number, emails etc.
- Other information volunteered, such as vendor profile/contact information, survey information or content of e-mail. 

In general, please note the information collected, whether or not personally identifiable, is not limited to text characters and may include audio, video and other graphic formats you send us. Information is retained in accordance with existing laws, rules, regulations, and other policies.

Public Disclosure:
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As a rule, the SBWC does not disclose any personally identifiable information collected online except where you have given us permission, or where the information is subject to disclosure under other applicable laws. The SBWC may provide personally identifiable information to other governmental entities. 
Visitors should be aware that information collected by SBWC on its websites may be subject to examination and inspection, if such information is a public record or not otherwise protected from disclosure. Additionally, personally identifiable information may be disclosed if subject to a subpoena or court order issued by a court of competent jurisdiction.

Security:
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Several tools, policies and protocols are used to safeguard the submission of information through websites maintained by the SBWC. Security measures have been integrated into the design, implementation and day-to-day operations of the entire operating environment as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information. In certain instances, you will have the opportunity to receive or create a password to access or submit certain information. 

You should not divulge your password to anyone in an unsolicited phone call or e-mail. No authorized user shall knowingly use or cause to permit his/her login or password to be used by anyone other than an authorized employee of his/her company.  If an authorized user knowingly or unknowingly, allows unauthorized access to ICMS, or other SBWC websites, SBWC may immediately terminate access to ICMS or other SBWC websites.

Attorneys seeking to file documents electronically must be admitted to practice in the State of Georgia and must be in good standing. No attorney shall knowingly use or cause to permit his/her login or password to be used by anyone other than an authorized employee of his/her law firm. No person shall knowingly use or cause another person to use the login or password of any registered user unless such person is an authorized employee of the law firm.


Insurers/self-insurers/group funds seeking to file documents electronically must be approved by SBWC and be in good standing. No insurers/self-insurers/group fund shall knowingly use or cause another person to use the login or password of any registered user unless such person is an authorized employee of the employer/insurer/claims office. The access granted shall be limited to only those people who handle or adjust claims.  


Claims Offices seeking to file documents electronically must be approved by SBWC and be in good standing. No claims offices shall knowingly use or cause another person to use the login or password of any registered user unless such person is an authorized employee of the claims office. The access granted shall be limited to only those people who handle or adjust claims.  


EDI employees of an self-insurer/insurer/claims office or EDI vendors of an self-insurer/insurer/claims office shall not access to ICMS claims files.
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Registration
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By submitting this registration form, the registrant agrees to abide by all Board Rules, orders, policies, and procedures governing the use of the Integrated Claims Management System (ICMS) filing system. The combination of login and password will serve as the signature of the registrant filing the documents. Registrants must protect the security of their login and password, then immediately notify the Board if they learn their login has been compromised.

Receipt of an Integrated Claims Management System (ICMS) filing login and password constitutes a request for electronic service and electronic notice pursuant to Board Rules. The filing party shall serve the pleading or other document upon all persons entitled to receive notice or service in accordance with applicable Rules and procedures.  The fact that a party files a document electronically does not alter the filing deadline for that document.
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